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This Subject Leader Folder Checklist is ideal for any subject leader looking for ideas and guidance on the documentation they might want to include in their subject leader file, regardless of whether it's kept digitally or in a paper-based folder. 

The checklist is designed to save your time in wondering what to include in a subject leader folder by helping you to consider the different documents you might need. Each suggestion has handy notes about what to include and you can tick them off once completed, allowing you to stay on top of keeping your subject leader file organised. 

The checklist is split into the following helpful sections:

• Subject Improvement and Leadership
• Curriculum Intent, Implementation and Impact
• Pastoral Information
• Communication and Involvement
• Staffing, Training and Development
• Governors and External Advisors

This editable subject leadership folder template is ideal for new subject leads or those wishing to refine how they store and organise their subject information. For further support with creating, building and organising an effective subject leader folder, this template along with many more are also included in our Subject Leader Folder Pack.

Updated for 2026

Whether you're a new subject leader creating your first subject folder or an experienced curriculum coordinator wanting to ensure your documentation is comprehensive and well-organised, this Subject Leader Folder Pack provides everything you need.

You'll get:

☑️ Full Subject Leader Folder Guidance (17 pages) – walks you through what to include in your folder and why, organised into six clear sections: Subject Overview, Subject Leadership Documents, Curriculum Planning and Intent, Curriculum Monitoring and Implementation, Curriculum Impact, and Feedback and CPD

☑️ 26 Fully Editable Templates – including checklists, self-evaluation forms, monitoring tools, action plans, feedback surveys and CPD planning documents

☑️ Subject Folder Checklist – guides you through which documents to include and helps you plan your folder structure

☑️ Intent, Implementation and Impact Tools – checklists and templates to help you evidence the three I's in your subject

Suitable for primary subject leaders across all national curriculum subjects. All templates are fully editable Word documents so you can adapt them for your school's specific context.

🔒 Fully aligned to the Ofsted School Inspection Toolkit 2025

This subject leader self-evaluation template helps curriculum and subject leaders evaluate their subject's strengths and development areas and are fully aligned with the 2025 Ofsted School Inspection Toolkit.

You'll get:

☑️ Structured self-evaluation criteria across all Ofsted toolkit strands (Safeguarding, Inclusion, Curriculum and Teaching, Achievement, Attendance and Behaviour, Personal Development and Well-being, plus optional Early Years and Post-16 sections), with Curriculum and Teaching broken down in detail for subject leadership including Intent, Implementation and Impact

☑️ Reflective questions and guidance on evidence sources in each section to support critical, evidence-based evaluation of your subject provision

☑️ Ofsted Grade Descriptor Grids fully aligned to the 2025 toolkit to inform your self-evaluation decisions

The template is fully editable so you can adapt it for your subject and school context.

Who should use this template?

This is essential for subject leaders, curriculum coordinators, phase leaders and middle leaders responsible for evaluating provision in their subject area. It's particularly valuable for new subject leads building their evaluation skills, or experienced leaders refining their SEF process. Headteachers and SLT can also use it to support consistency across subject leadership teams.

🔒 Fully aligned to the Ofsted School Inspection Toolkit 2026

This SEND Self-Evaluation Form (SEF) template helps SENDCos and inclusion leaders evaluate their setting's SEND provision, strengths and development areas and is aligned with all  areas of the Ofsted School Inspection Toolkit.

You'll get:

☑️ SEND SEF template with structured criteria across all key areas of SEND leadership: leadership and governance, safeguarding, curriculum and teaching, attendance and behaviour, personal development and well-being, working with parents, assessment and identification, achievement, monitoring and evaluation, efficient use of resources, quality of SEND provision, and pupil perspectives

☑️ Reflective questions in each section to support critical, evidence-based evaluation of your SEND provision, plus guidance on where to find multiple sources of evidence to support your judgements

☑️ Ofsted Grade Descriptor Grids fully aligned to the 2026 toolkit, with particular focus on the Inclusion strand to inform your self-evaluation decisions

The template is fully editable so you can adapt it for your school's specific context and SEND cohort.

Who should use this template?

This is essential for SENCos, inclusion leaders and SEND coordinators responsible for evaluating provision for pupils with special educational needs and disabilities. It's particularly valuable for new SENDCos building their self-evaluation practice, or experienced leaders who need structured headspace to evaluate SEND strategically rather than getting lost in day-to-day operational demands. Headteachers and SLT with SEND oversight will also find it useful for monitoring inclusion provision.

🔒 Fully aligned with the Ofsted 2026 School Inspection Toolkit

This ready-to-use SEF template takes the complexity out of school self-evaluation, providing clear frameworks and prompts that reflect how inspectors actually assess schools against the 2026 Ofsted Inspection Framework. Designed specifically for headteachers, deputy heads, and senior leadership teams who need efficient, evidence-based evaluation tools.

What you get in the pack

Two comprehensive documents that work together:

☑️ Self-Evaluation Form Template Complete editable evaluation framework with detailed prompts for all evaluation areas, evidence source suggestions for each section, and structured format ensuring comprehensive coverage. Fully editable to save hours of formatting time covering the following areas:

• Safeguarding - comprehensive prompts covering culture, policies, training, and multi-agency working
• Inclusion - SEND provision, disadvantaged pupils, pupil premium strategy, and accessibility
• Curriculum and Teaching - curriculum design, sequencing, assessment, and professional development
• Achievement - progress tracking, foundational knowledge, and outcomes analysis
• Attendance and Behaviour - culture, expectations, intervention strategies, and data analysis
• Personal Development and Wellbeing - PSHE, careers education, character development, and life preparation
• Leadership and Governance - strategic planning, performance management, and stakeholder engagement
• Early Years - EYFS curriculum, assessment, and transition planning (where applicable)
• Post-16 Provision - study programmes, careers guidance, and progression outcomes (where applicable)

☑️ Ofsted Grade Descriptor Grids Current grade descriptors aligned to the latest inspection toolkit, helping you accurately assess performance against the standards inspectors actually use.

• Safeguarding
• Inclusion
• Curriculum and Teaching
• Achievement
• Attendance and Behaviour
• Personal Development and Wellbeing
• Leadership and Governance
• Early Years Foundation Stage (EYFS) (if applicable to your setting)
• Post-16 Provision (if applicable to your setting)

Perfect for headteachers planning and reviewing their SIP, senior leaders conducting annual reviews, or governing bodies seeking structured evaluation processes. It's particularly valuable for new headteachers or leadership teams wanting to ensure comprehensive coverage of all inspection areas or those wishing to refine their SEF writing process.

👉 For those seeking deeper guidance on how to write a SEF, our School Evaluation and Improvement Pack is also available - it contains this editable SEF template too, plus templates for writing a school improvement plan, full PDF guidance and further supportive resources. If you're thinking about your SEF as part of Ofsted preparation, it's available in the full Ofsted Inspection Preparation Pack too.

Looking to support your school's staff members to develop the skills they need to thrive in their roles? This Skills Audit Pack allows staff to explore their role-specific strengths and weaknesses, which can then be used to plan effective professional development pathways and career progression routes, aid in performance management and appraisal cycles, and retain teachers and other staff members by valuing the contributions they bring to your school's team. Ideal for heads, MAT leaders and anyone with responsibility for CPD, this handy pack contains exactly what you need to uncover your school's strengths and plan for professional development & growth.

Train staff on spotting the signs and indicators of sexual abuse with this flexible safeguarding training pack. With a ready-made presentation to deliver to staff, two accompanying safeguarding scenarios on sexual abuse, quiz questions, a discussion prompt and a one-minute guide to send and display, this whole pack works seamlessly to train staff in safeguarding and keeping children safe.

Updated in line with KCSIE 2026

If you're needing to update your safeguarding and child protection policy but want to ensure that it covers all of the necessary criteria, this checklist will support you. Included in this download is a seven-page editable checklist that covers key areas of safeguarding policy and practice, including roles, responsibilities and training, reporting systems and procedures, safer recruitment, allegations against staff, child-on-child abuse, vulnerable pupils, online safety and filtering and monitoring.

For each of these sections, the checklist talks you through what your policy should contain as well as helpful guidance notes to prompt your thinking about what else to include. There is also a section for drafting, reviewing and amending your safeguarding policy so if you do ever need to make changes, you can be sure you're following the correct processes.

Fully in-line with guidance from the 2026 KCSIE, this checklist is ideal for DSLs, headteachers, trust leaders or anyone with responsibility for safeguarding in a school or college setting. 

Train staff to recognise and respond to child-on-child sexual violence with these editable safeguarding scenarios. Designed for designated safeguarding leads (DSLs), deputy DSLs and anyone leading safeguarding CPD, they support staff in addressing complex and sensitive situations with confidence and care.

☑️ Editable Word scenarios with full DSL commentary for guided discussion
☑️ Ideal for safeguarding staff training, INSET sessions or small-group CPD
☑️ Variants include scenarios for primary, secondary and those suitable for any age

This set explores serious concerns around child-on-child sexual violence, including sexual activity without consent, abuse within intimate relationships, and harmful sexual behaviours. Each scenario can be used flexibly in staff meetings or training to support informed, consistent safeguarding responses and a proactive whole-school approach.

⬇️ Choose your scenarios below.