School Administrator Skills Audit Pack

A quick-and-easy pack to audit the skills of a school administrator. This pack contains concise guidance to support you in effectively utilising the skills audit, whether you're line managing a member of office staff or whether you're a school secretary, administrator or clerical assistant yourself who's wanting to evaluate their strengths and areas for improvement. 

Included is a 9-page template covering the different areas of skills that a school administrator may need. These are split into handy sections, such as data protection, administration and data entry, and working with others so they can be used flexibly. Questions include:

• What measures do you take to ensure the secure handling and storage of pupil records and information?
• Can you support various administrative processes, such as enrolment and registration?
• Are you familiar with a range of school-specific software systems? How do you feel when new software is introduced?
• How do you demonstrate the school’s ethos and values?

The pack is aimed at supporting school administrators but can be used to support anyone with a similar job title, such as office assistants, receptionists, clerical assistants, office staff or school secretaries. Those  who line manages members of the school office staff, such as a the school office manager, senior administrator, school business manager, operations lead or headteachers will also find this pack useful to inform appraisal and performance management processes, as well as identify CPD needs for any member of school admin staff.

Whether staff members are new-to-role or have vast experience in their area, skills audits are a valuable self-evaluation tool. When a staff member reflects on their competencies and expertise, they’ll gain a comprehensive understanding of the strengths they bring to their role while identifying opportunities for growth or next steps. This self-awareness can boost confidence and self-belief, as well as enabling individuals to articulate their unique contributions to the team.

When skill gaps are identified, performance targets can include specific objectives aimed at addressing these gaps, allowing those with line management responsibilities to support the staff member through professional development and further training. Skills audits can also help school leaders to create balanced teams, prepare for change, support staff retention and assist in succession planning. 

Key questions answered:

• Why is it important for staff to utilise skills audits?
• How should a skills audit be conducted?
• How can skills audits inform performance management targets?
• How can leaders identify individual staff training needs?
• What other ways can skills audits be used?

Skills audits can be used as a valuable part of the induction process when a new staff member joins your team. Find out more about how to craft staff induction procedures that allow staff to get off to a flying start in your setting with the following pack:

• Staff Induction Pack

If you know that your staff have training and development needs, and are looking to enhance your CPD planning, this pack will support your thinking:

• CPD Planning and Preparation Pack

If you're thinking about recruiting a school administrator, and want to use the skills audit as part of that process, then you'll find the following packs and pages useful too:

• School Administrator Interview Pack
• Recruitment, Interview and Employment Compliance Guidance Pack
• More information on our job interview packs for different roles
• More skills audits for different roles